Privacy Policy
qibORUMA Inc. (hereinafter referred to as “the Company”) places the highest priority on the trust of our customers. We recognize that handling personal information relating to our customers accurately and confidentially is an important responsibility of the Company.
For this purpose, we have established this Privacy Policy regarding the personal information of our customers and will ensure that all employees and affiliated parties thoroughly understand and comply with the proper handling of personal information as outlined herein.
The details of this policy are as follows. This policy also applies to any personal information that the Company has already obtained and is currently using, and such information will be handled in accordance with this Privacy Policy.
Handling of Personal Information
(1) Acquisition of Personal Information
The Company shall collect personal information by lawful and fair means.When requesting customers to provide personal information, we will disclose in advance the purpose of collection and the intended use, and will collect such information only within the scope of our legitimate business activities and to the extent necessary to achieve the stated purposes.
(2) Use and Shared Use of Personal Information
Personal information entrusted to the Company will be used only within the scope of the purposes for which consent has been obtained from the individual concerned and in accordance with the purposes of collection.
The purposes of use shall be limited to those necessary to achieve the following objectives within the scope of the Company’s legitimate business activities:
●Scope of Purpose of Use
・To contact customers in connection with business matters
・To provide information regarding products and services handled by the Company
・To respond to inquiries or requests from customers
・For other purposes that have been notified to and agreed upon by the customer in advance
●Use for Purposes Other Than Those Stated Above
If it becomes necessary to use personal information for purposes other than those listed above, the Company will obtain the prior consent of the individual concerned, except where otherwise permitted by applicable laws and regulations.
(3) Provision of Personal Information to Third Parties
The Company will not provide personal information to third parties without the prior consent of the individual concerned.
However, this shall not apply in cases where disclosure is required by applicable laws, regulations, or other legal obligations to which the Company is subject.
(4) Procedures for Disclosure, Correction, and Deletion
If a customer requests disclosure, correction, or deletion of personal information provided to the Company, such requests should be submitted to the designated inquiry contact.
Except in cases where the request would significantly interfere with the Company’s business operations, and provided that the requester is verified as the individual concerned, the Company will disclose, correct, or delete the relevant personal information within a reasonable period.
(5) Fees for Disclosure Requests
The Company may require a reasonable fee from the individual recognized as the person concerned in connection with requests for disclosure or similar actions. In such cases, the Company will clearly notify the requester in advance and obtain agreement before proceeding.
Compliance with Laws and Regulations Concerning the Protection of Personal Information
Security Measures for the Protection of Personal Information
The Company has established appropriate management systems and implements necessary security measures to protect personal information from unauthorized access, loss, destruction, alteration, leakage, or any other form of misuse, and to ensure its accuracy and safety.
Access to offices where personal information is handled is restricted to authorized personnel only. In addition, the Company provides ongoing education and awareness training to all officers and employees involved in the protection of personal information.
The Company also appoints a responsible manager to oversee and ensure the proper management of personal information.
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